Webform with seat, room, table,... management

 

Setup or add online items options to a webform

 

WARNING

We are not talking here about a sophisticated and complete items management application, neither from a webshop solution, but about common functionalities, simple and very often largely sufficient for most activities.

 

Who is this solution for ?

This solution is aimed at those who do not have and do not need a sophisticated, complex and interactive application.

This quick and easy to implement, economical solution largely can meets a number of needs in business sectors.

This solution is particularly useful in particular businesses when you need to offer customers 24/24 online booking services and to help you in your field management as i.e.:

  • Restaurant booking with table option and management,
  • Hotel and Bed & Breakfast booking with room option management,
  • Events booking with set seat selection options,
  • Camping booking with location selection options,
  • Office booking,
  • ....

 

Use case

Context of Covid-19 in 2020:
Health regulations with restrictions and limitations for restaurants.

In order to curb the spread of the virus in the population and control the health situation, the authorities require restaurants to record client's data for tracing needs and allow the health bodies to identify and contact all people who have been in contact with a person detected as carrying the virus.

 

It is therefore very useful to be able to target as precisely as possible the people who have been closest to the carrier of the virus.

In this case, knowing the table, the room, the seat that the people occupied is of great help.

This also allows the operator to optimise the management of its resources, to carry out a demand analysis, etc... 

map
 
Whether you are a restaurant or any other organisation in any activity,
you will certainly find any interesting
use case for you
in your particular context.

 

How does it work?

  1. You tell us which information the form should process:
    1. which information the customer is going to have to provide you with using the form,
    2. any option(s) to be set by the customer if apply
  2. We setup the form
  3. Case:
    1. you don't have a website, we offer you one (see Setup your web page)
    2. you have a website, we provide you with the code of the form to insert in one of your pages
  4. Depending on your needs, we set up the system for collecting the data from the form and making it available to you.


Optionally, we provide you with our applications and tools for data processing and for your industry and special needs.

Features

The collected data can be downloaded
and delivered to you

  • in batches files sent periodically, or
  • as it happens
  • according to conditions relating to the data fields of the form

Acknowledge, confirmation, notifications, reminders can be sent

 

 

e-Covid sample form for restaurant


First part of the form is to collect visitor's data (here as required to comply with Covid-19 contact tracing regulation)


Second part is items area:

  • table,
  • location,
  • ...

open for customer's choice and useful for optimising occupancy rate and flows. 

Remember, it's flexible and for a hotel for example we would find room type and propose services options (breakfast, parking, sauna, fitness, swimming pool,...).

 

Form fields sample

Restaurant booking form

Form field layout design to be defined,
also depending from web page
layout design

 

Options

 

  • Once the form's data has been registered, an e-mail for acknowledge, welcome, confirmation with personalised information message can be automatically sent to the customer

 

e-Covid application will send a e-mail when the person registers the first time to return their Identity card code.

 

  • Depending on your wishes and your organisation, the volumes of customers considered, a notification message can also be sent to one or more people in your organisation.

 

This can be particularly interesting to inform employees so that they can do what is necessary to prepare for the arrival of the client

E-mail can be sent automatically
after saving the form data.

mail sended

Sample of e-mail message to the customer:

Thank you Bob.
We will process your request:
- items details
- options details

We are doing our best to satisfy and you will receive a confirmation, notification message.
We look forward to welcoming you soon.
 

 

How will you be able to use the data?

Data are stored in our secured databases.

Depending on your needs, various solutions are offered to you.


Simple and universal solution



We provide you with a file in text/excel format containing the data so that you can use it as you wish.


 

 


Application solution



We give you direct online access to the data and you can use a set of tools and applications at your disposal.


 

Please note:

As part of the eCovid solution, there are restrictions, limitations and you will not be able to see, to access, process or retrieve all data, especially private data as defined by the European General Data Protection Regulation (GDPR).

This also has certain commercial advantages, in particular the fact that the people you welcome are assured that their personal data are protected from miss-using, a sensitive issue for many people, and of practical and legal side since you can be completely free from any concerns and responsibilities regarding data protection regulation.

 

That's it!

Now you have a simple, efficient and low-cost online booking solution, immediately operational and adaptable to your context and needs.

Particularly useful and easily customisable,
Affordable for smallest organisations, you can offer higher services level to customers,
While simplifying your daily task and optimising your activities.

 

We can do many things for you and among the most frequently associated things: invoicing, marketing tools, dashboards with analysis tools, but also complete solutions specialised for many business sectors. Discover possibilities and other use cases.